FOAPAL program codes to change

Author: From the Office of the Controller

Changes are coming to FOAPAL program codes in the Banner Finance Chart of Accounts. Program codes (the P in the FOAPAL number) will be increased in size from two to five digits.

The change affects all transactions for fiscal year 2014, which begins on July 1, 2013. Activity that prepares data for the next fiscal year (FY14) will require use of the new five-digit program codes, but all transactions that post to the current fiscal year (FY13) will continue to use the familiar two-digit program code values.

There will be some consolidation of two-digit program codes into more broadly applicable five-digit program codes, as well as the introduction of new five-digit program codes. The basic categories (Instruction, Research, Public Service, etc.) represented by the program codes will be preserved.

The change will mean—for example—that distinctions can be made between organized sponsored research and organized internal research.

Says Tracy Biggs, senior director for budget and administration for the Office of the Provost, “Increasing the program code to five digits will allow us, over time, to better align resources with the University’s strategic priorities.”

The Controller’s Office is offering four one-hour sessions to explain the details of the change and give faculty and staff the opportunity to ask questions. These sessions will be held in room 141 DeBartolo Hall. The times and dates of the sessions are:

  • Wednesday, May 29, 9 a.m.
  • Tuesday, June 4, 2 p.m.
  • Thursday, June 13, 11 a.m.
  • Monday, June 17, 3:30 p.m.

Additional information is available under the Financial Information link on controller.nd.edu or by contacting the Controller’s Office at control@nd.edu or 631-7035.

How do I know what my new program codes are?

To obtain your new program code for a specific fund or organization, you can use the F-O-P LookUp tool at coafoapaldefaults.nd.edu.

If you would like a list of all allowable Fund-Org-Program combinations that you can access, they are available through the Finance Access LookUp tool at coaaccesslookup.nd.edu.